Know Who Has What — Instantly.

Devitrak is the smart way to track and manage your company’s devices — from AV gear and school laptops to interpretation equipment and clinical tools. Assign devices, track returns, collect deposits, and stay in control.

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Larkmoor Unified School District

Inventory

Warehouse manager: J. Rivera

Locations and sub-locationsTotal 544 units
  • 47 of 60 available
  • 182 of 430 available
    • 35 of 54 available
    • 51 of 96 available
    • Science Hall96 of 280 available
  • Media StorageEmptyNo devices
  • 24 of 54 available

Sample data · open any location with its arrow

Solutions

Track every device you lease or lend, all in one place.

Laptops for students, monitors for nurses, receivers for event guests. Devitrak shows who has each device and whether it came back.

  • Two colleagues pass a tablet between them in a bright office.
    LT-2240 LaptopAssigned to D. Park

    Devices for your team

    Check out laptops, radios or monitors to your staff. See who has what at a glance, and export the list to Excel anytime.

    How device tracking works
  • Two hands pass a tablet across a white reception counter.
    LT-1190LaptopStudent 40822Due Oct 28

    Loans with a due date

    Lend devices to students, interpreters or contractors. If one comes back late, Devitrak emails a reminder for you, to a parent or guardian when the borrower is a minor.

    See it as

    Showing the school example.

    See it by industry
  • A staff member at a registration desk smiles as she hands a small receiver with earbuds to an attendee.
    RX-0033 ReceiverFall SummitDeposit held

    Devices at your events

    Guests scan a QR code, sign up on their phone and pick up a device at your desk. Need a deposit? Hold it on their card with Stripe and release it when the device comes back.

    How events work

Sample data

Getting started

Start from the list you already keep.

Three steps from your spreadsheet to your first hand-out.

  1. Step 1

    Import your devices

    Copy your list into our spreadsheet template and upload it (.xlsx, .xls or .csv). Or add devices one at a time, as a serial-number range, or with a USB or Bluetooth barcode scanner.

  2. Step 2

    Add your people

    Invite your team and pick each person's role. Bring in the people you lend to from a template, too.

  3. Step 3

    Start handing out

    Assign devices from the admin. At events, share a QR code and guests sign themselves up.

Book a demoStart a 30-day trial Step-by-step guides are built into the app.

Features

Organize it once. Find it in seconds.

Put each device in its place, find it with one search, and see everyone who's had it. It works the same for a school, a clinic or a rental warehouse.

Search

Find anything in one search

Press ⌘K anywhere in the admin, or use the search at the top. Type a serial number, a name or an event, and devices, people and events come back in one list.

How search works

Inventory

  • TB-0412 TabletMain Office Cabinet B Slot 12

Assigned

  • K. Mensah · TB-0412Overdue 2d

Staff

Events

Sample data

Organize

Organize by place, group and brand

Set up locations down to the building, room, shelf or cart. Sort devices by group, category and brand, and mark each one owned or rented in, with the date it goes back.

How locations work
Locationsdevices in each place
Clinic A188 devices
2nd floor112 devices
Equipment room64 devices
Cardiology48 devices
1st floor76 devices
Front desk9 devices
Storage67 devices
Warehouse120 devices
Shelf A48 devices
Road Case 624 devices
Road Case 724 devices
Shelf B72 devices
Main Campus430 devices
Media Center96 devices
Cart 428 devices
Cart 530 devices
Studio38 devices
Library54 devices
Front desk12 devices
Stacks42 devices
Science Hall280 devices
Sample data · click a level to open or close it

History

See every device's history

Open any device to see where it belongs, who has it now and everyone who had it before.

How device tracking works
TB-0412Tablet · loan to a memberOverdue 2d
  1. Due date passedOct 12
  2. Added to inventoryMain Office Cabinet B Slot 12Sep 3
  3. Assigned to L. OkonkwoDue back Sep 26Sep 12
  4. Returned by L. OkonkwoSep 26
  5. Assigned to K. MensahDue back Oct 12Sep 28
Sample data

And the everyday details

  • Overdue reminders by email

    Once a loan's due date passes, reminder emails go out on their own until the device is back.

    Loans with a due date

  • Reports you can export

    Download inventory, staff and event reports, and your borrower lists, to Excel whenever you need them.

  • Signed device agreements

    Have staff, borrowers and guests sign your device agreement online.

  • Returns, lost or damaged

    Check devices back in, and record any that come back damaged or not at all.

  • The right access for each person

    Give each teammate a role, see who did what in the activity log, and turn on two-step sign-in.

    Learn more

  • Emails with your logo

    Turn on your logo and brand color for the emails Devitrak sends.

Extra for events

Events · not on school accounts

  • QR sign-up

    Guests scan your event's QR code and sign themselves up on their phone, or your desk registers them.

    Learn more

  • Card deposits

    Set an optional deposit per item. It's held on the guest's card through your own Stripe account and released when the device comes back.

    Learn more

  • Lost-device fees

    Charge for a device that doesn't come back, in cash, or by card once Stripe is connected.

View all features

Industries

Set up for the way your team lends.

A rental warehouse, a school and a conference desk don't hand out equipment the same way. Pick your industry to see how Devitrak fits it.

Don't see yours? Pick your industry when you sign up, and Devitrak names your borrower list to match: Students, Interpreters, Contractors or Renters.

Sample data

Questions

Questions, answered plainly.

Pricing and billing questions are on the pricing page

What kinds of devices can Devitrak track?

Anything you can give a serial number: AV gear, interpretation receivers, laptops and tablets, clinical equipment, radios and field kits. You choose the categories, brands and groups, and where each device lives.

Will Devitrak fit our kind of organization?

You can hand devices to three kinds of people: your own staff, the people you serve, and guests at your events. When you sign up you pick your industry, and the people you serve are listed under your industry’s word, such as Students, Interpreters or Contractors. Their loans carry a due date; staff check-outs are recorded against the person without one. School accounts add parent or guardian contacts for minors and leave out event sign-up, deposits and fees.

What happens when a device doesn’t come back?

Loans with a due date show as overdue once the date passes, and Devitrak emails a reminder automatically until the device is back; for a minor, it goes to a parent or guardian. You can record a return as lost or damaged. At events, you can also charge a lost-device fee in cash, or by card once your Stripe account is connected.

Do we have to take deposits?

No. Deposits are optional and only part of event check-out: you set an amount per item when you create the event. It’s a hold on the guest’s card through your own Stripe account, and staff release it when the device comes back. School accounts don’t take deposits or fees.

How do we find a device?

Press ⌘K (Ctrl+K on Windows) or use the search at the top of the admin. Type a serial number, a name or an event, and matching devices, people and events come back in one list.

Can we bring our existing list?

Yes. Copy your devices into our spreadsheet template and import it as .xlsx, .xls or .csv; the column names must match the template. Rows that repeat a serial number are left out, and the import tells you how many. You can also add devices one at a time, as a serial range, or with a USB or Bluetooth barcode scanner, and import the people you lend to from a template.

Do you send text message reminders?

No. Reminders and notices go out by email, and they can carry your organization’s logo and colors.

Do we need to install anything?

No. Devitrak’s admin runs in the browser. At events, attendees sign up by scanning a QR code with their phone and request a device at your check-in desk.

Tell us what you lend. We'll show you how it looks in Devitrak.

Book a demo to walk through it with your own devices, or start a 30-day trial and set it up yourself.

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